Tag Archives: More-Plugins

Using WordPress as a Syllabus Database: Learning is Fun

(More screenshots in a previous post on this blog.)

Worked on a WordPress project all night, the night before last. Was able to put together a preliminary version of a syllabus database that I’ve been meaning to build for an academic association with which I’m working.

There are some remaining bugs to solve but, I must say, I’m rather pleased with the results so far. In fact, I’ve been able to solve the most obvious bugs rather quickly, last night.

More importantly, I’ve learnt a lot. And I think I can build a lot of things on top of that learning experience.

Part of the inspiration comes from Kyle Jones’s blogpost about a “staff directory”. In addition, Justin Tadlock has had a large (and positive) impact on my learning process, either through his WordPress-related blogposts about custom post types and his work on the Hybrid Theme (especially through the amazing support forums). Not to mention WordCamp Montrealofficial documentationplugin pagestutorials, and a lot of forum– and blogposts about diverse things surrounding WordPress (including CSS).

I got a lot of indirect help and I wouldn’t have been able to go very far in my project without that help. But, basically, it’s been a learning experience for me as an individual. I’m sure more skilled people would have been able to whip this up in no time.

Thing is, it’s been fun. Close to Csíkszentmihályi’s notion of “flow”. (Philippe’s a friend of mine who did research on flow and videogames. He’s the one who first introduced me to “flow”, in this sense.)

So, how did I achieve this? Well, through both plugins and theme files.

To create this database, I’ve originally been using three plugins from More Plugins: More Fields, More Taxonomies, and More Types. Had also done so in my previous attempt at a content database. At the time, these plugins helped me in several ways. But, with the current WordPress release (3.2.1), the current versions of these plugins (, 1.0.1, and 1.1.1b1, respectively) are a bit buggy.

In fact, I ended up coding my custom taxonomies “from scratch”, after running into apparent problems with the More Taxonomies plugin. Eventually did the same thing with my “Syllabus” post type, replacing More Types. Wasn’t very difficult and it solved some rather tricky bugs.

Naïvely, I thought that the plugins’ export function would actually create that code, so I’d be able to put it in my own files and get rid of that plugin. But it’s not the case. Doh! Unfortunately, the support forums don’t seem so helpful either, with many questions left unanswered. So I wouldn’t really recommend these plugins apart from their pedagogical value.

The plugins were useful in helping me get around some “conceptual” issues, but it seems safer and more practical to code things from scratch, at least with taxonomies and custom post types. For “custom metaboxes”, I’m not sure I’ll have as easy a time replacing More Fields as I did replacing More Taxonomies and More Types. (More Fields helps create custom fields in the post editing interface.)

Besides the More Plugins, I’m only using two other plugins: Jonathan Christopher’s Attachments and the very versatile google doc embedder (gde) by Kevin Davis.

Attachments provides an easy way to attach files to a post and, importantly, its plugin page provides usable notes about implementation which greatly helped me in my learning process. I think I could code in some of that plugin’s functionality, now that I get a better idea of how WordPress attachments work. But it seems not to be too buggy so I’ll probably keep it.

As its name does not imply, gde can embed any file from a rather large array of file types: Adobe Reader (PDF), Microsoft Office (doc/docx, ppt/pptx/pps, xsl/xslx), and iWork Pages, along with multipage image files (tiff, Adobe Illustrator, Photoshop, SVG, EPS/PS…). The file format support comes from Google Docs Viewer (hence the plugin name).

In fact, I just realized that GDV supports zip and RAR archives. Had heard (from Gina Trapani) of that archive support in Gmail but didn’t realize it applied to GDV. Tried displaying a zip file through gde, last night, and it didn’t work. Posted something about this on the plugin’s forum and “k3davis” already fixed this, mentioning me in the 2.2 release notes.

Allowing the display of archives might be very useful, in this case. It’s fairly easily to get people to put files in a zip archive and upload it. In fact, several mail clients do all of this automatically, so there’s probably a way to get documents through emailed zip files and display the content along with the syllabus.

So, a cool plugin became cooler.

Syllabus Database (archive)

GDE Error: Unable to load profile settings

As it so happens, gde is already installed on the academic site for which I’m building this very same syllabus database. In that case, I’ve been using gde to embed PDF files (for instance, in this page providing web enhancements page for an article in the association’s journal). So I knew it could be useful in terms of displaying course outlines and such, within individual pages of the syllabus database.

What I wasn’t sure I could do is programmatically embed files added to a syllabus page. In other words, I knew I could display these files using some shortcode on appropriate files’ URLs (including those of attached files). What I wasn’t sure how to do (and had a hard time figuring out) is how to send these URLs from a field in the database: I knew how to manually enter the code, but I didn’t know how to automatically display the results of the code when a link is entered in the right place.

The reason this matters is that I would like “normal human beings” (i.e., noncoders and, mostly, nongeeks) to enter the relevant information for their syllabi. One of WordPress’s advantages is the fact that, despite its power, it’s very easy to get nongeeks to do neat things with it. I’d like the syllabus database to be this type of neat thing.

The Attachmentsplugin helps, but still isn’t completely ideal. It does allow for drag-and-drop upload and it does provide a minimalist interface for attaching uploaded files to blogposts.

First Attach Button (Screenshot)
Screenshot of First “Attach” Button

In the first case, it’s just a matter of clicking the Attach button and dropping a file in the appropriate field. In the second case, it’s a matter of clicking another Attachbutton.

Second Attach Button (Screenshot)
Screenshot of the Second “Attach” Button

The problem is between these two Attach buttons.

File Uploaded Screenshot
Screenshot of the Uploaded File

The part of the process between uploading the file and finding the Attach button takes several nonobvious  steps. After the file has been uploaded, the most obvious buttons are Insert into Post and Save all changes, neither of which sounds particularly useful in this context. But Save all changes is the one which should be clicked.

To get to the second Attach button, I first need to go to the Media Library a second time. Recently uploaded images are showing.

Images Only Screenshot
Screenshot of the Media Library Only Showing Images

For other types of files, I then click All Types, which shows a reverse chronological list of all recently uploaded files (older files can be found through the Search Media field). I then click on the Show link associated with a given file (most likely, the most recent upload, which is the first in the list).

Second Attach Button (Screenshot)
Screenshot of the second “Attach” Button

Then, finally, the final Attach button shows up.

Clicking it, the file is attached to the current post, which was the reason behind the whole process. Thanks to both gde and Attachments, that file is then displayed along with the rest of the syllabus entry.

It only takes a matter of seconds to minutes, to attach a file (depending on filesize, connection speed, etc.). Not that long. And the media library can be very useful in many ways. But I just imagine myself explaining the process to instructors and other people submitting syllabi for inclusion the the database.

Far from ideal.

A much easier process is the one of adding files by pasting a file URL in a field. Which is exactly what I’ve added as a possibility for a syllabus’s main document (say, the PDF version of the syllabus).

Course Data Screenshot
Screenshot of the Course Data Box

Passing that URL to gde, I can automatically display the document in the document page, as I’m doing with attachments from the media library.  The problem with this, obviously, is that it requires a public URL for the document. The very same “media library” can be used to upload documents. In fact, copying the URL from an uploaded file is easier than finding the “Attach” button as explained previously. But it makes the upload a separate process on the main site. A process which can be taught fairly easily, but a process which isn’t immediately obvious.

I might make use of a DropBox account for just this kind of situation. It’s also a separate process, but it’s one which may be easier for some people.

In the end, I’ll have to see with users what makes the most sense for them.

In the past, I’ve used plugins like  Contact Form 7 (CF7), by Takayuki Miyoshi, and Fast Secure Contact Form (FSCF)  by Mike Challis to try and implement something similar. A major advantage is that they allow for submissions by users who aren’t logged in. This might be a dealmaking feature for either FSCF or CF7, as I don’t necessarily want to create accounts for everyone who might submit a syllabus. Had issues with user registration, in the past. Like attachments, onboarding remains an issue for a lot of people. Also, thanks to yet other plugins like Michael Simpson’s Contact Form to Database (CFDB), it should be possible to make form submissions into pending items in the syllabus database. I’ll be looking into this.

Another solution might be Gravity Forms. Unlike the plugins I’ve mentioned so far, it’s a commercial product. But it sounds like it might offer some rather neat features which may make syllabus submission a much more interesting process. However, it’s meant for a very different use case, which has more to do with “lead data management” and other business-focused usage. I could innovate through its use. But there might be more appropriate solutions.

As is often the case with WordPress, the “There’s a plugin for that” motto can lead to innovation.  Even documenting the process (by blogging it) can be a source of neat ideas.

A set of ideas I’ve had, for this syllabus database, came from looking into the Pods CMS Framework for WordPress. Had heard about Pods CMS through the WordCast Conversations podcast. For several reasons, it sent me on an idea spree and, for days, I was taking copious notes about what could be done. Not only about this syllabus database but about a full “learning object repository” built on top of WordPress. The reason I want to use WordPress is that, not only am I a “fanboi” of Automattic (the organization behind WordPress) but I readily plead guilty to using WordPress as a Golden Hammer. There are multiple ways to build a learning object repository. (Somehow, I’m convinced that some of my Web developing friends that Ruby on Rails is the ideal solution.) But I’ve got many of my more interesting ideas through looking into Pods CMS, a framework for WordPress and I don’t know the first thing about RoR.

Overall, Pods CMS sounds like a neat approach. Its pros and cons make it sound like an interesting alternative to WordPress’s custom post types for certain projects, as well as a significant shift from the main ways WordPress is used. During WordCamp Montreal, people I asked about it were wary of Pods. I eventually thought I would wait for version 2.0 to come out before investing significant effort in it.

In the meantime, what I’ve built is a useful base knowledge of how to use WordPress as a content database.

Can’t wait to finish adding features and fixing bugs, so I can release it to the academic organization. I’m sure they’ll enjoy it.

Even if they don’t ever use it, I’ve gained a lot of practical insight into how to do such things. It may be obvious to others but it does wonders to my satisfaction levels.

I’m truly in flow!

WordPress as Content Directory: Getting Somewhere

{I tend to ramble a bit. If you just want a step-by-step tutorial, you can skip to here.}


I feel like I’ve reached a milestone in a project I’ve had in mind, ever since I learnt about Custom Post Types in WordPress 3.0: Using WordPress as a content directory.

The concept may not be so obvious to anyone else, but it’s very clear to me. And probably much clearer for anyone who has any level of WordPress skills (I’m still a kind of WP newbie).

Basically, I’d like to set something up through WordPress to make it easy to create, review, and publish entries in content databases. WordPress is now a Content Management System and the type of “content management” I’d like to enable has to do with something of a directory system.

Why WordPress? Almost glad you asked.

These days, several of the projects on which I work revolve around WordPress. By pure coincidence. Or because WordPress is “teh awsum.” No idea how representative my sample is. But I got to work on WordPress for (among other things): an academic association, an adult learners’ week, an institute for citizenship and social change, and some of my own learning-related projects.

There are people out there arguing about the relative value of WordPress and other Content Management Systems. Sometimes, WordPress may fall short of people’s expectations. Sometimes, the pro-WordPress rhetoric is strong enough to sound like fanboism. But the matter goes beyond marketshare, opinions, and preferences.

In my case, WordPress just happens to be a rather central part of my life, these days. To me, it’s both a question of WordPress being “the right tool for the job” and the work I end up doing being appropriate for WordPress treatment. More than a simple causality (“I use WordPress because of the projects I do” or “I do these projects because I use WordPress”), it’s a complex interaction which involves diverse tools, my skillset, my social networks, and my interests.

Of course, WordPress isn’t perfect nor is it ideal for every situation. There are cases in which it might make much more sense to use another tool (Twitter, TikiWiki, Facebook, Moodle, Tumblr, Drupal..). And there are several things I wish WordPress did more elegantly (such as integrating all dimensions in a single tool). But I frequently end up with WordPress.

Here are some things I like about WordPress:

This last one is where the choice of WordPress for content directories starts making the most sense. Not only is it easy for me to use and build on WordPress but the learning curves are such that it’s easy for me to teach WordPress to others.

A nice example is the post editing interface (same in the software and service). It’s powerful, flexible, and robust, but it’s also very easy to use. It takes a few minutes to learn and is quite sufficient to do a lot of work.

This is exactly where I’m getting to the core idea for my content directories.

I emailed the following description to the digital content editor for the academic organization for which I want to create such content directories:

You know the post editing interface? What if instead of editing posts, someone could edit other types of contents, like syllabi, calls for papers, and teaching resources? What if fields were pretty much like the form I had created for [a committee]? What if submissions could be made by people with a specific role? What if submissions could then be reviewed by other people, with another role? What if display of these items were standardised?

Not exactly sure how clear my vision was in her head, but it’s very clear for me. And it came from different things I’ve seen about custom post types in WordPress 3.0.

For instance, the following post has been quite inspiring:

I almost had a drift-off moment.

But I wasn’t able to wrap my head around all the necessary elements. I perused and read a number of things about custom post types, I tried a few things. But I always got stuck at some point.

Recently, a valuable piece of the puzzle was provided by Kyle Jones (whose blog I follow because of his work on WordPress/BuddyPress in learning, a focus I share).

Setting up a Staff Directory using WordPress Custom Post Types and Plugins | The Corkboard.

As I discussed in the comments to this post, it contained almost everything I needed to make this work. But the two problems Jones mentioned were major hurdles, for me.

After reading that post, though, I decided to investigate further. I eventually got some material which helped me a bit, but it still wasn’t sufficient. Until tonight, I kept running into obstacles which made the process quite difficult.

Then, while trying to solve a problem I was having with Jones’s code, I stumbled upon the following:

Rock-Solid WordPress 3.0 Themes using Custom Post Types | Blancer.com Tutorials and projects.

This post was useful enough that I created a shortlink for it, so I could have it on my iPad and follow along: http://bit.ly/RockSolidCustomWP

By itself, it might not have been sufficient for me to really understand the whole process. And, following that tutorial, I replaced the first bits of code with use of the neat plugins mentioned by Jones in his own tutorial: More Types, More Taxonomies, and More Fields.

I played with this a few times but I can now provide an actual tutorial. I’m now doing the whole thing “from scratch” and will write down all steps.

This is with the WordPress 3.0 blogging software installed on a Bluehost account. (The WordPress.com blogging service doesn’t support custom post types.) I use the default Twenty Ten theme as a parent theme.

Since I use WordPress Multisite, I’m creating a new test blog (in Super Admin->Sites, “Add New”). Of course, this wasn’t required, but it helps me make sure the process is reproducible.

Since I already installed the three “More Plugins” (but they’re not “network activated”) I go in the Plugins menu to activate each of them.

I can now create the new “Product” type, based on that Blancer tutorial. To do so, I go to the “More Types” Settings menu, I click on “Add New Post Type,” and I fill in the following information: post type names (singular and plural) and the thumbnail feature. Other options are set by default.

I also set the “Permalink base” in Advanced settings. Not sure it’s required but it seems to make sense.

I click on the “Save” button at the bottom of the page (forgot to do this, the last time).

I then go to the “More Fields” settings menu to create a custom box for the post editing interface.

I add the box title and change the “Use with post types” options (no use in having this in posts).

(Didn’t forget to click “save,” this time!)

I can now add the “Price” field. To do so, I need to click on the “Edit” link next to the “Product Options” box I just created and add click “Add New Field.”

I add the “Field title” and “Custom field key”:

I set the “Field type” to Number.

I also set the slug for this field.

I then go to the “More Taxonomies” settings menu to add a new product classification.

I click “Add New Taxonomy,” and fill in taxonomy names, allow permalinks, add slug, and show tag cloud.

I also specify that this taxonomy is only used for the “Product” type.


Now, the rest is more directly taken from the Blancer tutorial. But instead of copy-paste, I added the files directly to a Twenty Ten child theme. The files are available in this archive.

Here’s the style.css code:

Theme Name: Product Directory
Theme URI: http://enkerli.com/
Description: A product directory child theme based on Kyle Jones, Blancer, and Twenty Ten
Author: Alexandre Enkerli
Version: 0.1
Template: twentyten
@import url("../twentyten/style.css");

The code for functions.php:

<!--?php /**  * ProductDir functions and definitions  * @package WordPress  * @subpackage Product_Directory  * @since Product Directory 0.1  */ /*Custom Columns*/ add_filter("manage_edit-product_columns", "prod_edit_columns"); add_action("manage_posts_custom_column",  "prod_custom_columns"); function prod_edit_columns($columns){ 		$columns = array( 			"cb" =--> "<input type="\&quot;checkbox\&quot;" />",
			"title" => "Product Title",
			"description" => "Description",
			"price" => "Price",
			"catalog" => "Catalog",

		return $columns;

function prod_custom_columns($column){
		global $post;
		switch ($column)
			case "description":
			case "price":
				$custom = get_post_custom();
				echo $custom["price"][0];
			case "catalog":
				echo get_the_term_list($post->ID, 'catalog', '', ', ','');

And the code in single-product.php:

<!--?php /**  * Template Name: Product - Single  * The Template for displaying all single products.  *  * @package WordPress  * @subpackage Product_Dir  * @since Product Directory 1.0  */ get_header(); ?-->
<div id="container">
<div id="content">
<!--?php the_post(); ?-->

<!--?php 	$custom = get_post_custom($post--->ID);
	$price = "$". $custom["price"][0];

<div id="post-<?php the_ID(); ?><br />">>
<h1 class="entry-title"><!--?php the_title(); ?--> - <!--?=$price?--></h1>
<div class="entry-meta">
<div class="entry-content">
<div style="width: 30%; float: left;">
			<!--?php the_post_thumbnail( array(100,100) ); ?-->
			<!--?php the_content(); ?--></div>
<div style="width: 10%; float: right;">
<!-- #content --></div>
<!-- #container -->

<!--?php get_footer(); ?-->

That’s it!

Well, almost..

One thing is that I have to activate my new child theme.

So, I go to the “Themes” Super Admin menu and enable the Product Directory theme (this step isn’t needed with single-site WordPress).

I then activate the theme in Appearance->Themes (in my case, on the second page).

One thing I’ve learnt the hard way is that the permalink structure may not work if I don’t go and “nudge it.” So I go to the “Permalinks” Settings menu:

And I click on “Save Changes” without changing anything. (I know, it’s counterintuitive. And it’s even possible that it could work without this step. But I spent enough time scratching my head about this one that I find it important.)

Now, I’m done. I can create new product posts by clicking on the “Add New” Products menu.

I can then fill in the product details, using the main WYSIWYG box as a description, the “price” field as a price, the “featured image” as the product image, and a taxonomy as a classification (by clicking “Add new” for any tag I want to add, and choosing a parent for some of them).

Now, in the product management interface (available in Products->Products), I can see the proper columns.

Here’s what the product page looks like:

And I’ve accomplished my mission.

The whole process can be achieved rather quickly, once you know what you’re doing. As I’ve been told (by the ever-so-helpful Justin Tadlock of Theme Hybrid fame, among other things), it’s important to get the data down first. While I agree with the statement and its implications, I needed to understand how to build these things from start to finish.

In fact, getting the data right is made relatively easy by my background as an ethnographer with a strong interest in cognitive anthropology, ethnosemantics, folk taxonomies (aka “folksonomies“), ethnography of communication, and ethnoscience. In other words, “getting the data” is part of my expertise.

The more technical aspects, however, were a bit difficult. I understood most of the principles and I could trace several puzzle pieces, but there’s a fair deal I didn’t know or hadn’t done myself. Putting together bits and pieces from diverse tutorials and posts didn’t work so well because it wasn’t always clear what went where or what had to remain unchanged in the code. I struggled with many details such as the fact that Kyle Jones’s code for custom columns wasn’t working first because it was incorrectly copied, then because I was using it on a post type which was “officially” based on pages (instead of posts). Having forgotten the part about “touching” the Permalinks settings, I was unable to get a satisfying output using Jones’s explanations (the fact that he doesn’t use titles didn’t really help me, in this specific case). So it was much harder for me to figure out how to do this than it now is for me to build content directories.

I still have some technical issues to face. Some which are near essential, such as a way to create archive templates for custom post types. Other issues have to do with features I’d like my content directories to have, such as clearly defined roles (the “More Plugins” support roles, but I still need to find out how to define them in WordPress). Yet other issues are likely to come up as I start building content directories, install them in specific contexts, teach people how to use them, observe how they’re being used and, most importantly, get feedback about their use.

But I’m past a certain point in my self-learning journey. I’ve built my confidence (an important but often dismissed component of gaining expertise and experience). I found proper resources. I understood what components were minimally necessary or required. I succeeded in implementing the system and testing it. And I’ve written enough about the whole process that things are even clearer for me.

And, who knows, I may get feedback, questions, or advice..